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4 Factors to Consider When Booking a Meeting Space

Your Guide to Choosing the Best Space Rentals

Planning to hire a meeting room in a resort, business, etc.? It’s a good thing you’ve thought of it. But choosing the right meeting space is a task you need to consider. Here are important factors you got to think about to hire the best space and have a smooth meeting:

Need

What is it you’re planning to do in the space? Is it an inter-office meeting? A team-building? Or on-site training? You’re the one who knows your company’s needs best, so always think about that. You can ask your company’s management or their client managers to help you.

Location

Hosting a business meeting with multiple parties can be a difficult task to organize, especially if your guests are commuting from different locations and distances to participate. Fortunately, with the abundance of options in event space and meeting room venues for rent nowadays, you can be spoilt for choice when deciding where to host your meeting. If you have the option and flexibility to choose, consider a location that is easily accessible for any of your participants who will arrive by train, bus, or car.

Capability

How big is the space? Is it a huge place for the meeting? Is it a small meeting room that can only fit a table and four chairs? You got to determine this with the purpose of your meeting. If it’s for team-building, you might need a big space. If it’s for a business meeting, it should be a small one. If you just need a space that can hold a gathering, then you might have to compromise a little bit.

Layout

Who will be using the room? Who are the members of your team? Who are the delegates? Do you need space enough to add more lighting or a screen? It is necessary to prepare the layout of the room to ensure that everyone can sit together and is not cramped.

Are you looking for a meeting space in Indianapolis, IN? You can never go wrong with The PIH Center. We offer quality space rentals at affordable rates. Call us at (833) 409-5716 now!